How to Conduct a Self-Audit (P-Card)
The purpose of this training is to provide guidance on how to conduct a self-audit of the purchasing card program. It will provide you with resources and checklists to use for ensuring your policy meets State requirements, proper card controls are established, and adequate transaction documentation is being maintained.
This training will be hands-on with examples of good and bad policies, procedures, forms, and documentation. Participants should bring copies of their agency/institution policy, procedures, forms, and training materials.
This course is designed for staff whose responsibilities include reviewing internal use of the purchasing card program.
Objectives:
At the completion of this training course, you will be able to do the following:
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Evaluate the adequacy of transaction documentation based on State purchasing and accounting requirements as well as industry “best practices”.
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Evaluate your agency/institution policy to determine if improvements are needed.
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Identify allowed and prohibited transactions.
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Develop a method for evaluating the adequacy of spending limits.
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Understand the definition and importance of a three-tiered reconciliation.
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Evaluate the overall agency card program using the self-audit checklist developed by State Purchasing Division
Prerequisites:
Familiarity with their own agency or institution program, policies, procedures, and forms.
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