Fundamentals of State Purchasing
The purpose of this training session is to help you understand the policies and procedures related to performing fundamental purchasing tasks within the State of Georgia. This training will be a combination of lecture and discussion as well as small group and hands-on exercises.
Objectives:
At the completion of this training course, you will be able to do the following:
- List the various responsibilities of State Purchasing professionals within the State of Georgia.
- Define "purchasing professional" and "ethics"
- Find and use the two critical State of Georgia references
- List and provide an explanation of the major elements of the Purchasing Cycle
- Find and use NIGP Codes
- Complete an in-house requisition form
- Define "RFQ" and "RFP"
- List 5 elements to include in an RFQ solicitation
- List 3 exemptions to State of Georgia purchasing regulations
- Find and use Statewide Contracts and Agency Contracts
- List 3 methods to perform Open Market solicitations with the rules associated with each method
- Post a bid to the Georgia Procurement Registry
- Attach a document to a posted bid
- Edit a posted bid
- Obtain a list of vendors who received notice of a posted bid
- Check to ensure a posted bid is on the public side of the Georgia Procurement Registry
- Find vendors using the Vendor Registration System
- Justify using a Sole Brand solicitation method
- Complete a Sole Source and an Emergency Purchase form
- Evaluate the bid responses from a closed solicitation and complete a bid tabulation
- Make award decisions based using the Reciprocal Preference rule
- Make an award decision when splitting the award is possible
- List the key features associated with informal complaints and formal protests
- Complete an Notice of Award and a Complaint to Vendor form
- Select the appropriate Purchasing Code to use
- List the elements of a "3 Way Match"
- List 10 pieces of documentation to be included in the purchasing documentation file
- List 3 citations frequently found in compliance reviews
Prerequisites:
-
" Introduction to State Purchasing or six (6) month performing public purchasing functions.
Print this